Does your company have an emergency package? You know where they tell you to have all your most important documents in one box so just in case you have to flee the facility in a panic due to impending doom you can grab the box on the way out?
Well as a lender it surprises me how many companies do not have a permanent loan package ready to go. There are some basic documents that are required for any commercial loan, and if getting access to capital is a time sensitive issue, having these documents readily available helps to expedite the process but more importantly signals to the capital provider that your operation is on the ball.
Some of the documents you could have already scanned and zipped into a file would be;
1. Copy of original Articles of Incorporation and any filed amendments or name changes.
2. Copy of your State Agency accepting your entity filing.
3. Proof of EIN, some sort of pre-printed document sent directly from the IRS.
4. Copies of the Owner(s) drivers license
5. Past tax returns
Then when the time comes all you would need to do is add the relevant current financial statements and any relevant applications to get your loan process moving quickly.